Hotel FAQ

How do I make a hotel reservation?

Attendees are responsible for making their own hotel reservations by booking through the website and/or your travel agent. You will be asked to contact the hotels directly. An acknowledgment voucher of your reservation request will be sent by the hotel. Keep a copy of the voucher for your records. If you do not receive a voucher, contact the hotel to confirm that they received your reservation.

Important note: Please make sure that all persons sharing a room are listed on the reservation. Provide individual names to avoid duplication.

How do I change my hotel reservation?

To make a change to an existing reservation, please contact the hotel listed on your confirmation voucher.

How do I cancel my reservation?

You may cancel your reservation directly with your hotel. Please note cancellation policies may vary between hotels.

Before canceling your reservation, be sure to check your hotel’s cancellation policy and minimum-night stay requirements. Cancellation policies vary by hotel.

What if I don't know the dates of my stay yet?

Many hotels listed will sell out quickly. You should make your reservation as soon as you know that you are planning to attend the meeting.

My preferred hotel is sold out; what should I do?

In order to secure the best rate possible on your meeting accommodation, you should choose another hotel from the list.